Certified Medical Record Translation Services

Certified medical document translation services

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Certified medical record translation is essential in many cases in the medical industry. Medical records compiled by doctors or healthcare providers contain critical information pertinent to patients. Such records typically provide a complete patient history, detailing hospital admissions, treatments, diagnoses, and outcomes.

Certified translation of medical records converts this critical medical information from the source language into the target language. This may be needed in cases where a patient receives treatment in a country other than their own. 

Since medical information is critical to the patient’s health and well-being, accuracy and precision are priorities. This is why certified medical translation services such as Espresso use only professional and certified medical record translators.

The resulting translated medical record must be of the highest quality and certified. Governments, doctors, and healthcare organizations will not accept non-certified translations.

Due to the critical nature of information in a patient’s medical history, it’s vital that all information regarding physical examinations, prescription drug treatment, and other complex medical data be accurate and complete.

Professional medical record translators must have the expertise and medical knowledge to ensure medical documents undergo accurate translation. They must also observe privacy and confidentiality laws that apply in the USA, such as the Health Insurance Portability and Accountability Act (HIPPA).

Service Type	Medical Record Translation Services
Industries Served	Hospitals, Clinics, Private Physicians, Pharmaceutical Companies, Health Insurance, Medical Research
Document Types	Medical Records, Medical Reports, Lab Results, Treatment Plans, Informed Consents, Diagnoses, Discharge Summaries
Languages Offered	Italian, English, French, German, Spanish, Portuguese, Russian, Chinese, Japanese, Arabic
Translator Expertise	Native Speakers, Certified Medical Professionals, Medical Terminology Specialists, Expert Linguists
Quality Assurance	Proofreading, Medical Editing, Terminology Management, Review by Healthcare Experts
Technology Used	Computer-Assisted Translation Tools, Translation Memory Systems, Terminology Databases
Turnaround Time	Varies depending on project size, typically ranging from a few days to a week
Pricing Model	Per word, Per hour, Fixed fee per project
Confidentiality Measures	Non-disclosure Agreements, Secure File Transfer, Encrypted Communications
Additional Services	Certified Translation, Document Localization, Medical Consulting, Cultural Adaptation
Client Support	24/7 Customer Support, Project Management, Dedicated Account Managers
Sample Projects	Translation of Medical Records for International Procedures, Translation of Reports for Clinical Trials, Translation of Documentation for Insurance Companies
Certifications	ISO 17100, ATA Certification, Compliance with Medical Quality Standards

Medical report translation accepted by USCIS, local authorities, courts, and universities

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As experts in medical translations, our work is accepted by all governments, academic institutions, hospitals, healthcare providers, clinical research organizations,  and other business stakeholders in the medical industry.

Our translated medical records are also accepted by the United States Citizenship and Immigration Services (USCIS). Worldwide acceptance of our translated medical records is guaranteed!

Where can I get my medical certificate translation near me?

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There’s no need to look locally for someone to translate your medical certificate. Espresso is online and can give you a quote within an hour to translate any medical documents you need. We provide a fast, professional, and affordable medical translation service.

You can ask for a quote on our website. Just complete the form and upload the document you want translated. 

How to get medical records translated online?

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At Espresso Translations, we make it easy to get your medical documents translated. Simply ask for a quote and upload your documents. After you receive the quote; pay for the service, and within the timeframe agreed, we’ll deliver your translated medical documents and the certificate of translation accuracy.

It usually takes a couple of days to complete the translation. Once you accept the quote and pay, we’ll task one of our project managers to oversee the translation of your documents.

You don’t need to do anything else. Once your translated documents are ready, we’ll get them certified, and send them to you.

What do our clients say?

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Espresso is known for its exceptional support. We respond quickly to all inquiries, and our project managers offer expert guidance. That’s why our clients love us! See what they say below:

Example of Medical Records Translations

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Why do I need to translate my medical records?

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You may need to translate your medical records in the following cases:

• Consulting a medical specialist abroad
• Receiving specialized medical care in another country
• If carrying prescription drugs while traveling abroad. A certified translation explaining the medication and why you need it will be accepted by customs and airport authorities.
• Compliance with immigration regulations in the USA or other countries
• Participation in an experimental clinical trial abroad
• Compliance with requirements for legal or insurance claims involving personal injury

How does the process of translating medical records work?

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Our translation process is quick and easy to use. To get a certified translation of your patient records, treatment history, or other medical forms, just contact us.

• Use our “Ask for a quote” form or call us.
• We’ll send you a free no-obligation quote within the hour.
• Accept the quote.
• Pay for the translation services.
• Send a scanned copy of each page to be translated.
• When your translated documents are ready, we’ll send them to you.
• You can request a free revision within 14 days if you have any doubts about any of the translated information.

NOTE: Please ensure that each scanned page is clear and that handwritten information is legible.

If you need your medical translation urgently, please state this when you ask for a quote. We’ll send you details of our express translation service.

What happens when we receive your medical documents for translation?

We assign you a project manager to supervise the translation task. Each of our project managers is a certified medical translator. They not only understand medical terms but also speak English (or other target language) as natives.

As part of our internal quality control, two translators review your translated medical documents to ensure accuracy, before we send them to you. 

Espresso translates medical documents into more than 150 languages used worldwide; simply select the target language you need when you ask for a quote.  

When you use Espresso Translations, you experience medical translation at its best! Our team of medical translators has many years of experience.

Importantly, each translator only translates into their native language to ensure an accurate and high-quality translation. We also guarantee absolute confidentiality and privacy of all personal and medical data we handle while translating your documents.

How much does medical records translation cost?

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The certification process for translated medical records typically costs an additional $89 to $135.

There is no standard medical record translation rate as such, as each case may vary in complexity and regulatory requirements. Factors that influence the final cost include:

• Document Length: translating a one-page medical certificate is less expensive than a lengthy medical history. For longer documents, we normally charge a flat fee rather than per word or per page.
• Language Pair: The target and source language affect the price. For example, in the US, translating Spanish-English is more common than Danish-English, and will cost less. Uncommon languages will cost slightly more.
• Complexity of Work: Some medical certificates and forms are relatively simple to translate. Other medical documents, requiring technical translation, need specialized translators to handle them.
• Urgency: If a translation project is needed urgently – no problem. Our express service can handle it. However, this will cost more than a standard translation.
• Type of Delivery: If we need to deliver physical documents by mail or courier, extra costs will apply. We’ll advise you of any additional delivery charges in your quote.

As a guide, a standard translation of a medical record from a common European language (French, Italian, Spanish, etc.) typically costs between $34 to $39. The medical record will be delivered as a PDF file.

Our medical translation services are affordable and for everyone. The quote we send you will contain all the information about any additional costs involved for your medical translation. We don’t charge any hidden fees!

How long does it take to translate a medical record?

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The time needed to translate medical records varies. Factors such as the content, and whether the orignal document is printed or handwritten affect the time needed to complete a translation. 

For example, a standard translation of a medical certificate into English might take 1-2 days, as it is generally printed, with little handwriting except the signature of the doctor.

In contrast, translating an older person’s lengthy medical history or highly technical medical content which is mainly written by hand needs much more time and care. The cost of translation will reflect this. Also, rare language pairs may require more time, as there are fewer medical translators certified in those languages.

We treat each medical translation project as an individual case. So, when you ask for a quote, we’ll tell you not only the cost but also how long it will take to complete your translation.