Document Translation Services
Whether you need standard document translation for business communication or translation services for USCIS, universities, courts, and official purposes, we deliver accurate, human translations with fast turnaround times and transparent pricing.
ISO Certified 17100
Native Translators
Transparent Pricing
Twice Proofread
150+ Languages
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What Our Clients Say About Espresso Document Translations
Real reviews from clients who trusted Espresso with their document translation projects.
Document translations were finished really quickly and professionally, good price and they responded quickly to all my questions.
— Denisa Mansaku
Have used Espresso Translations on multiple occasions for document translations, quick response and speedy translations every time. Thank you Niki!
— Hanna
I recently used their document translation service and couldn’t be happier with the results! The team was professional, responsive, and delivered my documents on time.
— Antonio Papa
What is document translation? Document translation is the translation of a complete document — birth and marriage certificates, diplomas, contracts, financial and medical records — reproduced in the original’s layout and, where an authority requires it, issued with a signed certificate of accuracy. Espresso translates documents under ISO 17100 in 150 languages, issues certified translations accepted by USCIS from $30 per page, and returns a free quote within 1 hour.
What Professional Document Translation services do we offer?
At Espresso, we provide the best translation services for individuals, companies, law firms, educational institutions, and government agencies across the world. We translate documents of every type and in every file format. Standard document translation converts your content into the target language and returns it in the same file format as the original document. Certified translation services include a signed and stamped Certificate of Translation Accuracy on Espresso letterhead, making the translation valid for official purposes such as USCIS acceptance, universities, courts, and other government agencies. Document Translation Services are completed by native-speaking professional translators and reviewed by a second linguist under ISO 17100 international standards.
Documents and Languages We Translate
Our translation team of more than 2,000 professionals works across 150+ language pairs, including Spanish, English and many rare foreign languages, providing high-quality certified translation. We translate documents of every type, including:
- Immigration and USCIS documents
- Court documents and legal correspondence
- Medical records and healthcare documents
- Business contracts and financial reports
- Diplomas, transcripts, and academic records
- Technical manuals and specifications
Standard document translation is priced per word, while certified document translation is priced at $30 per page, including the signed certification statement and digital delivery.
What You Receive
You receive documents translated in the same layout and structure as the original document. Tables stay tables. Images stay images. Columns remain in place. Fonts, headers, charts, and page numbers are preserved. Stamps, signatures, and handwritten notes are translated or noted. For certified translations, the stamped Certificate of Translation Accuracy is attached to the delivered file so your translation meets specific requirements for USCIS, universities courts, and official certified translations.
Do you need Standard or USCIS certified translations?
Standard Document Translation
Standard document translation is used when the translation is for personal use, business understanding, or internal communication. Companies, individuals, and organizations often use standard translation for supplier agreements, financial statements, translation contracts, training materials, technical manuals, and marketing documents. The translation is delivered as an editable file in the original format without certification. This type of language translation services is priced per word and is often the best option when there is no requirement for official translation.
Certified Document Translation
Certified translation is required when documents are used for immigration, legal proceedings, citizenship and immigration services, universities, licensing boards, or government agencies. The United States Citizenship and Immigration Services requires certified translation under federal regulation 8 CFR 103.2(b)(3). Certified translations meet strict legal standards and include a signed and stamped certificate of translation accuracy with the translator’s details and statement confirming the translation is accurate. Certified translation services are priced at $30 per page, with one page equal to 250 words. Any additional services may cost extra.
If you are unsure whether you need certified translations, read the instructions from the organization receiving your documents. If they mention certified translation, official translation, or signed certification, you need certified translation services. If they only ask you to translate documents, standard translation is usually enough. Our customer support team can help you understand the certified translation requirements and recommend the right service at no cost.
Can I Translate My Own Official Documents?
For most official purposes, you should not translate your own documents. Government agencies, courts, universities, and organizations such as USCIS generally require a qualified third party to complete the translation and provide a signed Certificate of Translation Accuracy. Self-translated official documents may be rejected if they do not meet the receiving organization’s requirements. Using a professional document translation service helps ensure your translation is accurate, complete, and accepted for official use.
What types of document do you translate? PDF, Word, Excel, PowerPoint and More
Espresso accepts many types of documents and returns them in almost every file format, delivering every document translation in the same format and layout as the original submitted file.
Document Translation by Industry: Specialist Translators for Every Sector
General language translation is not enough for specialist content. Every document translation project at Espresso is assigned to professional translators with experience in the relevant translation industry to ensure the highest level of accuracy and precision.
Legal Document Translation
We provide certified legal translation services for contracts, affidavits, court documents, powers of attorney, wills, property deeds, settlement agreements, and legal correspondence. Our expert translators with legal expertise understand legal standards and specialized terminology, ensuring documents remain accurate and legally valid in the target language.
Medical Document Translation
Our medical translation services cover medical records, patient files, clinical trial documents, pharmaceutical labels, vaccination records, and healthcare correspondence. Our translators are experts with years of experience in healthcare linguistics and deliver accurate translations because even small errors in medical information can have serious consequences.
Technical Document Translation
Our technical translation services include translation of technical manuals, engineering specifications, patents, software documentation, safety data sheets, and product guides. Technical translators work with complex terminology every day and deliver accurate professional translation services without compromising quality or meaning.
Academic and Credential Translation
Our academic translation services include translation of diplomas, transcripts, research papers, school certificates, and application documents for educational institutions, universities, courts, and government agencies. Our certified translations are accepted by USCIS, credential evaluation agencies, and many universities across the United States.
Financial and Business Document Translation
Our financial translation services include annual reports, bank statements, tax returns, insurance documents, shareholder agreements, and business contracts. Financial document translations require expert knowledge of industry terms and regulations, and our professional linguists ensure every document is translated accurately.
How Much Does It Cost to Translate a Document?
The cost to translate a document depends on several factors, including the language pair, document type, word count, file format, and turnaround time. Standard document translation is usually priced per word, while certified document translation is typically charged per page. At Espresso, certified translations cost $30 per page (up to 250 words) and include a signed Certificate of Translation Accuracy. After reviewing your document, we provide a free, itemized quote within one hour so you know the exact cost before the translation begins.
Document Translation Pricing: Per-Word Rates, Per-Page Rates and What Affects Your Quote?
Standard document translation services are priced per word and start from competitive rates for common language pairs such as Spanish English. Specialist legal, academic, medical, and technical content may have higher rates because these projects require translators with legal expertise and subject knowledge.
Translation services are priced at $30 per page, with one page defined as up to 250 words. This price includes the translation, a signed certification statement, a certificate of translation accuracy, and digital delivery. These official certified translations are accepted by USCIS, universities, courts, and government agencies.
Four main factors affect your quote:
- Language pair – Common languages cost less than rare languages.
- Document type – Legal medical technical content needs specialist translators.
- File format – Scanned PDFs and complex layouts may need extra work.
- Turnaround time – Rush and 24-hour turnaround options are available.
We also offer certified notarized translations and apostille services for documents used internationally. Request a free quote today. We provide itemized pricing so you know exactly what you are paying for before your document translation project begins.
How to Get Your Documents Translated by Espresso: 4 Steps
Getting your document translated is simple. Our translation process is fast, accurate, and easy to follow. From uploading your document to receiving the completed translation, every step is handled by native-speaking professional translators and reviewed under ISO 17100 quality standards for accurate translations, formatting preservation, and on-time delivery.
Step 1: Upload Your Document
Upload your document through our secure online ordering system. We accept PDF files, scanned documents, Word files, Excel files, PowerPoint presentations, and many other document types. Photographs of documents are also accepted if the text is clear.
Step 2: Receive Your Free Quote
Our team reviews your document for translation requirements, language pair, document complexity, file format, and turnaround time. We then send a free quote within one hour with all pricing and options available.
Step 3: Translation and Quality Review
Your document is assigned to a native-speaking professional translator with experience in your industry. After translation, a second linguist reviews the document to ensure translation quality, terminology accuracy, and formatting preservation under ISO 17100 procedures.
Step 4: Receive Your Translation
We deliver your translated documents in the original file format within the agreed turnaround time. Most personal documents, including birth certificate translation, are completed within 24 to 48 hours, while urgent translation services support same-day delivery when possible.
Formatting Preservation: Why Your Translated Document Arrives Exactly as You Submitted It
Every document translated by Espresso is returned in the same file format, layout, and visual structure as the original document. If you send a Word file with tables and columns, you receive the same structure in the translated version. If you send a PowerPoint presentation with charts and images, you receive a translated presentation with the same design. Tables, headers, footers, graphics, page numbers, and formatting are preserved. Stamps, seals, signatures, and handwritten notes are translated or noted exactly as they appear in the original document.
For editable files such as Word, Excel, and PowerPoint, our translators work directly inside the file structure to maintain formatting. For PDFs and scanned files, our desktop publishing team rebuilds the layout after translating content. For InDesign and Publisher files, translation and design work happen together to create a production-ready file. This process ensures documents translated by Espresso maintain their original appearance and prevents the formatting problems that many customers experience with low-quality translation service providers.
Related Translation Services: Legal, Certified, Medical, Technical & Academic
Depending on your document type and intended use, one of these specialist services may be the right starting point:
Certified Translation
For immigration and USCIS applications — certified translation services with a signed Certificate of Accuracy.
Medical Translation
For medical records, healthcare communication, and pharmaceutical documents — medical translation services.
Technical Translation
For engineering manuals, product specs, and software documentation — technical translation services.
Academic Translation
For diplomas, transcripts, and educational records — academic translation services.
Notarised Translation
For documents that need a notary seal in addition to translation — notarised translation services.
1,200+
Projects Completed
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Client Satisfaction
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150+
Languages Supported
What is the difference between standard and certified document translation?
Standard translation is for personal use, business communication, or general understanding and does not include a certification statement. Certified translation includes a signed Certificate of Translation Accuracy and is used for official purposes. If an institution says it requires certified translations, you need a certified document translation.
How much does document translation cost?
Standard document translation is usually priced per word, depending on the language pair and complexity. Certified translation costs $30 per page (up to 250 words) and includes the signed certification statement and digital delivery. Contact us for a free quote and receive pricing within one hour.
What file formats can you translate?
We translate PDF files, scanned documents, Word documents, Excel spreadsheets, PowerPoint presentations, InDesign files, and many other document types. Every document is returned in the same format whenever possible, ready for immediate use.
Will my document formatting be preserved after translation?
Yes. Our professional translation preserves tables, columns, headers, charts, and page layouts. Stamps, signatures, and handwritten notes are also translated or noted so the translation is complete and accurate.
How long does document translation take?
Most document translations are completed within 24 to 48 hours. Birth certificates and other personal documents needed for immigration are often completed within 24 hours. Rush services and quick turnaround times are available for urgent projects.
Does USCIS require certified or notarised translation?
USCIS requires certified translation, not notarised translation. Certified translations accepted by USCIS must include a signed Certificate of Translation Accuracy from a qualified translator or agency. Notary services are only required if another institution specifically asks for certified notarised translations.
What documents need certified translation for USCIS?
USCIS requires certified translations for every non-English document submitted with an immigration application. Common examples include birth certificates, marriage certificates, divorce decrees, passports, court documents, bank statements, and diplomas or transcripts.
Can you translate scanned PDFs or handwritten documents?
Yes. We translate scanned documents, image files, and handwritten documents in more than 150 languages. Our team uses OCR and professional linguists to translate accurately while preserving the original formatting. If a document is difficult to read, our support team will help you find the best option.
Why choose Espresso as your translation service provider?
We combine native human translators, subject-matter expertise, ISO 17100 certified processes, and a two-step review to deliver reliable translations for immigration, legal, medical, financial, and business use — meeting specific requirements and international standards without compromising quality.
How Do You Ensure Accuracy for Professional Translations?
Every document translation is assigned to a native-speaking professional translator with subject-matter expertise in the relevant field, such as legal, medical, technical, academic, or financial translation. After the translation is completed, a second qualified linguist independently reviews the document under our ISO 17100 quality assurance process to verify terminology, accuracy, consistency, completeness, and formatting. This two-step review helps ensure every professional translation accurately reflects the original document and meets the quality standards required for business, legal, academic, and official use.
