Notarized Translation Services By A US Notary Public

Official documents such as birth certificates, marriage and court records, academic transcripts, contracts, or immigration-related documents often need to be translated into the required language and then notarized. Depending on the type of translation and where it is used in the U.S., it may need to be certified and notarized. Working with expert translators who have legal expertise helps you achieve accuracy and precision in your translation work, so that delays — or even rejection of the documents you present to your client — can be avoided.

A reliable notarized translation is accurate, confidential, fully compliant with the required standards, and promptly delivered. Many providers allow document submission over a secure website, and some even offer remote online notarization (RON), which lets you obtain a legally valid notarized version of your documents without visiting an office.

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Translation of your documents with standard turnaround times.

Professional translation services with an attached certification of accurary, signed, stamped and on company letter-headed paper. Hard copies can also be requested.

Professional translation services regarded as having formal status by relevant authorities. Hard copies are included. Please indicate the country you need the translation to be sworn in in the Project Brief section.

Translation of your documents with faster turnaround times. Please indicate in the Project Brief section how quickly you would need them.

The conversion of audio or video content into a translated written form. We also offer same-language transcriptions. Please indicate if time-stamps are required and at what intervals in the Project Brief section.

The conversion of video audio into foreign-language subtitles. We also offer same-language subtitles. Delivered as an SRT file as standard. Please indicate in the Project Brief section if a different file type is required.

Voiceover recordings in foreign languages. We can either translate your script into other languages or you can provide a foreign-language script. Please provide speaker preferences (gender, accent etc.) in the Project Brief section.

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What Is a Notarized Translation?

A notarized translation is a certified translation — one that includes the translator’s certificate of authenticity — combined with a notary public’s certificate. The notary provides notarized verification of the presence of the individuals who signed the translator’s certification statement, but cannot guarantee the accuracy of the translation itself.

A notarized translation is typically required when additional identity verification and authentication are needed for a specific document. It is a common requirement for official documents used by courts, embassies, licensing boards, and government offices.

How Is Notarized Translation Different from Certified Translation?

The major distinction is that a notarized translation is authenticated by a notary public, while a certified translation is authenticated by the translator.

Feature	Certified Translation	Notarized Translation
Who verifies it	A professional translator or translation agency	A notary public
What is verified	The accuracy and completeness of the translation	The translator’s name and signature
Includes certification statement	Yes	Yes
Includes a notary’s seal and signature	No	Yes
Commonly used for	HR departments, universities, ordinary applications	Courts, embassies, licensing boards
Accepted by USCIS	Yes	Yes, but not required
Cost	Lower	Slightly higher

For most USCIS and other immigration forms, a certified translation is enough; USCIS only requires a signed certification statement from the translator. A notarized translation adds legal authentication, though in some states, agencies, courts, and embassies may determine whether it is required.

When Do You Need a Notarized Translation in the United States?

Agencies typically request a notarized translation when they need additional confirmation that the translator has been officially verified. The need depends on the specific agency, the type of document, and the intended use of the submission.

State Court Filings

A notary approval stamp is required when a state court needs confirmation of the translator’s details — for example, with affidavits, family law matters, probate, and various civil cases.

Embassy & Consulate Filings

Some consulates and embassies require notarized translations for visa applications, dual citizenship filings, marriage registrations overseas, and filings related to foreign legal proceedings.

Professional Licensing Boards

Healthcare professionals, engineers, teachers, and lawyers who studied and earned their degrees abroad are often asked to supply notarized translations of diplomas, professional certifications, and transcripts.

Real Estate & Business Filings

At times, real estate deeds, articles of incorporation, contracts, and other business documents require notarized translations for legal or official use.

Immigration & USCIS Filings

United States Citizenship and Immigration Services no longer requires notarized translations in most cases; only certified translations are needed (per 8 CFR 103.2(b)(3)). However, some applications may require notarization in certain situations (for example, those involving an attorney, embassy, or foreign filing), so it is important to check when necessary.

Always confirm the translation requirements directly with the specific agency — certified or notarized — before you submit your documents.

What Documents Can Be Translated and Notarized?

Espresso Translations provides certified and notarized translations for a wide range of documents — including personal, legal, academic, medical, and business documents — that must be translated for official use in the United States and abroad.

Document Type	Typical Use Case
Birth Certificates	USCIS applications, passports, and visa applications
Marriage Certificates	Immigration sponsorship and consular registration
Divorce Certificates	Court proceedings and legal filings
Death Certificates	Probate, inheritance, and insurance claims
Academic Transcripts	University admissions and credential evaluations
University Diplomas	Professional licensing and employment verification
Police Clearance Certificates	Immigration and visa applications
Court Documents	Legal proceedings and court submissions
Contracts and Agreements	Business and legal transactions
Adoption Papers	International adoption and immigration documents
Passports and IDs	ID document processing and visa applications

We also handle other official documents, such as medical, tax, financial, and affidavit records, and provide certified translations for immigration purposes — all of which can be translated and notarized on request. Choose us for high-quality certified translation services with a fast turnaround. Contact us today for a free quote.

How Does the Notarized Translation Process Work?

Getting legal documents translated and notarized is straightforward when the work is produced by a professional translation service provider. Every stage is designed to guarantee legal compliance, translation accuracy, and proper authentication.

Step 1: Submit Your Document

Take a clear photo or scan of your document and upload it to a secure online system. A good-quality copy minimizes the chance of lost text, formatting errors, and translation mistakes.

Step 2: Professional Translation

A professional native speaker understands the source text and translates it accurately, applying due diligence to ensure the translation is correct in both subject matter and terminology.

Step 3: Translator Certification

The translator provides a signed certification statement confirming the translation is complete and accurate to the best of their knowledge.

Step 4: Notarization

A Notary Public then verifies the translator’s identity, witnesses the signing, and attaches the notary seal and signature to the certification statement.

Many clients can also take advantage of Remote Online Notarization (RON) — technology approved by numerous organizations in the United States and expected to be adopted more widely by 2026 — which increases the convenience and speed of online notarized document translations. Request a free quote and get a notarized translation within 24 hours without compromising quality.

How Much Does a Notarized Translation Cost?

A notarized translation starts from $90 + VAT across the United States, depending on the length of the document (per page), the type of document, how quickly it is needed, and the formatting.

Service Type	Starting Price	Turnaround Time
Standard Certified Translation	Custom quote	2–5 business days
Notarized & Certified Translation	From $90 + VAT	2–5 business days
Rush Notarized Translation	Custom quote	24 hours
Apostille Add-On	Custom quote	Varies by state

Costs may vary based on the complexity of the documents, the urgency, the language, the amount of handwritten content, and the number of pages. Get a free, no-obligation quote from Espresso Translations, with transparent pricing options and no hidden costs.

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How Long Does a Notarized Translation Take?

A notarized translation usually takes 2–5 business days to complete. In as little as 24 hours, you can receive an urgent translation if the language pair and document complexity are not too demanding.

Service Type	Estimated Turnaround
Standard Service	2–5 business days
Rush Service	24 hours
Large or Complex Projects	Custom timeline

RON (Remote Online Notarization) can significantly reduce the time needed to complete a notarization. Completed documents are returned by FedEx or post with track-and-trace tracking.

Why Notarized Translations Get Rejected and How to Avoid It?

Rejected notarized translations usually stem from problems with either the certification or notarization of the document, or the formatting of the translated copy — which can then lead to processing delays, disputes, and additional costs.

Missing Translator Certification Statement

Most agencies require a certification statement confirming the accuracy and completeness of the translation, signed alongside the translated document. A common cause of rejection is a missing or incomplete certification statement.

Wrong Notarization Procedure

Some rejections happen because the translator is not authorized to sign before the notary public, or because the form of RON used is not accepted by the agency for that specific document.

Submitting the Wrong Type of Translation

Sometimes an agency does not require notarization, but the applicant submits the wrong type of translation. Again, check the requirements beforehand to avoid confusion.

Poor Scan Quality

Blurry images, cropped or incomplete pages, and unreadable text can make the completed translation impossible to understand — or cause the entire document to be rejected.

Unclear Notary Seal

When a notary seal or signature cannot be read clearly, or is faint or missing, the physical copy may be denied.

Espresso Translations is an American translation company that delivers fast, reliable translations using proficient native-speaking translators and subject matter experts. With years of experience, our project managers thoroughly proofread every completed document, maintain a secure process for sending official documents back and forth, and follow a careful acceptance procedure to reduce the risk of rejection.

Notarized Translation for Immigration, Visa, and Legal Use in the US

Most U.S. states accept notarized translations, while others may have specific requirements depending on the document, its purpose, and similar factors.

USCIS and Immigration

A certified translation can be used for immigrant visa applications, including green card applications, visa petitions, and citizenship applications. These certified translations are accepted by USCIS and other government agencies. However, there may be additional supporting documents — particularly non-U.S. documents — that require notarization and translation by the relevant embassies or consulates.

State Courts

The state courts of many states, such as Florida, Texas, and New York, require notarized translation to carry out the functions of their family, civil, and probate courts as mandated by law. This applies to supporting evidence and contracts, as well as foreign judgments and affidavits.

Professional Licensing Boards

Professional licensing boards in the healthcare, engineering, legal, and education sectors most often require notarized transcripts, diplomas, and training certificates when an applicant applies for a license using credentials earned abroad.

The Difference Between Notarized, Certified, Sworn, and Apostille Translations

A certified translation includes an attestation statement, signed by the certified translator, confirming the translation is true and accurate. It is generally required for USCIS form applications and for academic purposes. A notarized translation adds authentication by a notary public, who attests to the identity of the translator.

A sworn translation is produced by an authorized translator and is often required in civil law countries. Apostille translation refers to the legalization of documents within the framework of the Hague Convention for international legal recognition.

For further assistance with our Certified Translation, Sworn Translation, and Apostille Translation services, feel free to visit our website to hire our certified document translation services.

Notarized Translation for Specific Document Types

Notarized translations cover the legal translation of many official documents required for immigration, education, legal, or business purposes.

Birth Certificate Translation

Birth certificates are translated for immigration and visa applications, passport renewals, and citizenship applications. Visit our Birth Certificate Translation page to learn about the process of translating your documents.

Marriage Certificate Translation

Marriage certificate translations are often used for marriage sponsorship, to legally register a marriage, or to apply for a spouse visa. Visit our Marriage Certificate Translation page to hire our services if you need certified translations of these documents.

Academic Transcript Translation

Transcripts and diplomas are required for admission to universities and academic institutions, for credential evaluation, and for professional licensing applications. For the complete translation process, visit our Diploma Translation page.

Legal Contract Translation

Notarized translation is necessary for court processes, international business, and other official procedures involving contracts and legal agreements. You can request legal document translation from our Legal Translation page.

We also accommodate custom languages, rare languages, and specialized content for individual and corporate clients (provided the requests are reasonable).

Online Notarized Translation Services Available Across All 50 US States

Many people search for local translators and notary services near them, but new technology now allows clients to obtain legally compliant notarized translations online anywhere in the United States.

Espresso Translations provides notarized translation services to clients across the United States, including New York, California, Texas, Florida, and Illinois. We also offer notary translation through our online translation services. Your documents can be securely uploaded and stored online, delivered electronically, and — when needed — sent by tracked postal mail.

This online process saves the time and delay of an in-person office appointment and offers convenient access to professional notarized translation services without an office visit. Request a free quote and translate your document online through our professional translation team, backed by 24/7 support and clear communication at every stage.

Can a notary public translate a document?

In most cases, the notary public and the translator should not be the same person. The notary is not responsible for the translation itself but instead identifies the translator and witnesses their signature.

How long does a notarized translation last?

A notarized translation generally has no expiration date. However, depending on the requirements of the receiving institution, a new translation may still be requested.

Does USCIS require a notarized translation?

USCIS does not require a notarized translation; it requires a certified translation pursuant to 8 CFR 103.2(b)(3). However, embassies or other institutions may still require one.

What is RON, and is it accepted?

RON is internet-based notarization carried out using video conferencing technology. A growing number of agencies and institutions in the US accept documents notarized by RON.

Is Espresso Translations ISO certified?

Yes. Espresso Translations is ISO 17100 and ISO 9001 certified, so every notarized and certified translation follows recognized quality assurance standards for translation services and quality management. This means your documents are handled through a controlled, audited process designed to meet the highest standards.

What languages do you offer notarized translations in?

We offer translation services in over 150 languages, including Spanish, French, Arabic, Portuguese, Russian, Chinese, Italian, German, and Korean, among others. The Spanish-to-English language pair is one of our most requested.