Notarized Translation Services By A US Notary Public

Official documents such as birth certificates, marriage and court records, academic transcripts, contracts, or immigration-related documents often need to be translated into the required language and then notarized. Depending on the type of translation and where it is used in the U.S., it may need to be certified and notarized. Working with expert translators who have legal expertise helps you achieve accuracy and precision in your translation work, so that delays — or even rejection of the documents you submit — can be avoided.

A reliable notarized translation is accurate, confidential, fully compliant with the required standards, and promptly delivered. Many providers allow document submission over a secure website, and some even offer remote online notarization (RON), which lets you obtain a legally valid notarized version of your documents without visiting an office.

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Translation of your documents with standard turnaround times.

Professional translation services with an attached certification of accurary, signed, stamped and on company letter-headed paper. Hard copies can also be requested.

Professional translation services regarded as having formal status by relevant authorities. Hard copies are included. Please indicate the country you need the translation to be sworn in in the Project Brief section.

Translation of your documents with faster turnaround times. Please indicate in the Project Brief section how quickly you would need them.

The conversion of audio or video content into a translated written form. We also offer same-language transcriptions. Please indicate if time-stamps are required and at what intervals in the Project Brief section.

The conversion of video audio into foreign-language subtitles. We also offer same-language subtitles. Delivered as an SRT file as standard. Please indicate in the Project Brief section if a different file type is required.

Voiceover recordings in foreign languages. We can either translate your script into other languages or you can provide a foreign-language script. Please provide speaker preferences (gender, accent etc.) in the Project Brief section.

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What is a notarized translation? A notarized translation is a certified translation whose certificate of accuracy is signed in front of a notary public. The notary attests the signature and the identity of the person signing it, not the quality of the translation — the translator certifies that. Espresso Translations works to ISO 17100:2015 with a second linguist revising every file, in 150+ languages, at $0.10 per word and $30 for a certified page of up to 250 words delivered in 24–48 hours.

What Is a Notarized Translation?

A notarized translation is a certified translation — one that includes the translator’s certificate of authenticity — combined with a notary public’s certificate. The notary provides notarized verification of the presence of the individuals who signed the translator’s certification statement, but cannot guarantee the accuracy of the translation itself.

A notarized translation is one of the forms an official document takes when the receiving body wants the translator’s identity on record as well as the translation. The United States appoints no official translator and keeps no register of them, so a signed certificate of accuracy witnessed by a notary is what stands in its place. Courts, embassies, licensing boards and government offices ask for it routinely.

How Is Notarized Translation Different from Certified Translation?

The difference between certified translation and notarized translation is who vouches for what. A certified translation is authenticated by the translator, who signs a statement that it is complete and accurate. A notarized translation adds a notary public, who authenticates the signature on that statement and nothing else.

Feature	Certified Translation	Notarized Translation
Who verifies it	A professional translator or translation agency	A notary public
What is verified	The accuracy and completeness of the translation	The translator’s name and signature
Includes certification statement	Yes	Yes
Includes a notary’s seal and signature	No	Yes
Commonly used for	HR departments, universities, ordinary applications	Courts, embassies, licensing boards
What USCIS asks for	A signed certification statement from the translator	Notarization is not part of the USCIS requirement
Cost	Lower	Slightly higher

For most USCIS and other immigration forms you only need to get a certified translation: USCIS asks for a signed certification statement from the translator and nothing more. Notarization adds an identity check on top of that, and whether it is wanted is decided by the agency, court or embassy receiving the file.

When Do You Need a Notarized Translation in the United States?

Agencies typically request a notarized translation when they need additional confirmation that the translator has been officially verified. The need depends on the specific agency, the type of document, and the intended use of the submission.

State Court Filings

A notary approval stamp is required when a state court needs confirmation of the translator’s details — for example, with affidavits, family law matters, probate, and various civil cases.

Embassy & Consulate Filings

Some consulates and embassies require notarized translations for visa applications, dual citizenship filings, marriage registrations overseas, and filings related to foreign legal proceedings.

Professional Licensing Boards

Healthcare professionals, engineers, teachers, and lawyers who studied and earned their degrees abroad are often asked to supply notarized translations of diplomas, professional certifications, and transcripts.

Real Estate & Business Filings

At times, real estate deeds, articles of incorporation, contracts, and other business documents require notarized translations for legal or official use.

Immigration & USCIS Filings

United States Citizenship and Immigration Services no longer asks for notarized translations in most cases; a certified translation is what the rule requires (8 CFR 103.2(b)(3)). Notarization for immigration filings still comes up in particular situations — where an attorney, an embassy or a foreign authority is involved — so check what the specific filing asks for before the document is prepared.

Always confirm the translation requirements directly with the specific agency — certified or notarized — before you submit your documents.

What Documents Can Be Translated and Notarized?

Espresso Translations can translate documents of most kinds — personal, legal, academic, medical and business — and produce both notarized translations and certified translations of them for official use in the United States. We translate birth certificates, marriage and death certificates, academic transcripts, diplomas, police certificates, court papers and contracts. Sending documents abroad usually adds a step, because the receiving country sets its own rule about what has to be on the file.

Document Type	Typical Use Case
Birth Certificates	USCIS applications, US passport applications, and visa applications
Marriage Certificates	Immigration sponsorship and consular registration
Divorce Certificates	Court proceedings and legal filings
Death Certificates	Probate, inheritance, and insurance claims
Academic Transcripts	University admissions and credential evaluations
University Diplomas	Professional licensing and employment verification
Police Clearance Certificates	Immigration and visa applications
Court Documents	Legal proceedings and court submissions
Contracts and Agreements	Business and legal transactions
Adoption Papers	International adoption and immigration documents
Passports and IDs	ID document processing and visa applications

We also handle other official documents, such as medical, tax, financial, and affidavit records, and provide certified translations for immigration purposes — all of which can be translated and notarized on request. Choose us for high-quality certified translation services with a fast turnaround. Contact us today for a free quote.

How Does the Notarized Translation Process Work?

There are four steps below: you send the document, a linguist translates it, the translator signs a certificate of accuracy, and a notary public witnesses that signature. Only the middle steps concern the translation itself. The last one concerns who signed the certificate.

Step 1: Submit Your Document

Take a clear photo or scan of your document and upload it to a secure online system. A good-quality copy minimizes the chance of lost text, formatting errors, and translation mistakes.

Step 2: Professional Translation

A professionally trained translator who is a native speaker of the target language reads the source language document and renders it. Translation accuracy here means the terminology and the subject matter, not only the words: a certificate of birth, a court order and a transcript each have a settled vocabulary.

Step 3: Translator Certification

The translator provides a signed certification statement confirming the translation is complete and accurate to the best of their knowledge.

Step 4: Notarization

A Notary Public then verifies the translator’s identity, witnesses the signing, and attaches the notary seal and signature to the signed certificate.

Remote online notarization (RON) does the same signing over a live video link instead of in a room. Whether it is available depends on the state the notary is commissioned in, and whether the body receiving your document will take a RON-notarized file depends on that body’s own rules. Ask for a free quote and you will have an answer within 1 hour.

How Much Does a Notarized Translation Cost?

A notarized translation is priced as the translation underneath it: $0.10 per word for standard work, or $30 for a certified page of up to 250 words. The notary charges a separate fee for witnessing the signature, set by the notary and by the state, not by Espresso Translations. Length, document type, formatting and how fast you need it decide the rest, and the quote is fixed in writing before any work starts.

Service Type	Starting Price	Turnaround Time
Standard Certified Translation	From $30 per certified page	24–48 hours
Notarized & Certified Translation	From $30 per certified page, plus the notary’s own fee	2–3 working days
Rush Notarized Translation	Custom quote	24 hours
Apostille Add-On	Custom quote	Varies by state

Costs may vary based on the complexity of the documents, the urgency, the language, the amount of handwritten content, and the number of pages. Get a free, no-obligation quote from Espresso Translations, with transparent pricing options and no hidden costs.

How Long Does a Notarized Translation Take?

A certified translation of a page of up to 250 words is ready in 24–48 hours, and standard work takes 2–3 working days. Notarization adds the time it takes to get the translator and the notary in front of each other, in person or over a video link. A 24-hour express option is available when the language pair and the document allow it.

Service Type	Estimated Turnaround
Standard Service	2–3 working days
Rush Service	24 hours
Large or Complex Projects	Custom timeline

RON removes the travel and the appointment, so the signing no longer waits on a diary slot. A hard copy goes back by tracked post or courier when you need the paper original; otherwise the signed file comes back by email.

Why Notarized Translations Get Rejected and How to Avoid It?

Rejections usually come from the translation and notarization themselves — a certificate that is missing something, or a notarization done the wrong way — or from the formatting of the translated copy. Any of the three costs time, and sometimes a filing date.

Missing Translator Certification Statement

Most agencies want a certification statement, on the company letterhead, confirming that the translation is complete and accurate and signed alongside the translated document. A missing or incomplete statement is the single commonest cause of rejection.

Wrong Notarization Procedure

Some rejections happen because the translator is not authorized to sign before the notary public, or because the form of RON used is not accepted by the agency for that specific document.

Submitting the Wrong Type of Translation

Sometimes the agency does not want notarization and gets it anyway; sometimes it is the other way round. A translation that has already been produced by somebody else cannot be certified by us as it stands, because signing a certificate means standing behind every line of it — it has to be reviewed against the source first. Check what the agency asks for before ordering.

Poor Scan Quality

Blurry images, cropped or incomplete pages, and unreadable text can make the completed translation impossible to understand — or cause the entire document to be rejected.

Unclear Notary Seal

When a notary seal or signature cannot be read clearly, or is faint or missing, the physical copy may be denied.

Espresso Translations works to ISO 17100:2015, with a second linguist revising every file before it is delivered. Translators write into their own native language and are picked for the subject matter, whether that is legal, medical, academic or corporate. ISO 17100:2015 is the translation industry’s own standard for how the work is produced. We are a member of the ATC and cover 150+ languages with 2,000+ linguists.

When Is a Notarized Translation Needed for Immigration, Visa, and Legal Use in the US?

Whether a filing needs notarization at all is decided by the body receiving it, not by the translator. Federal agencies, state courts and licensing boards differ, and they differ by document type. Check the receiving body’s own published rules before you order.

USCIS and Immigration

A certified translation is what USCIS asks for with immigrant visa petitions, green card applications and citizenship applications: a signed statement from the translator that the translation is complete and accurate, per 8 CFR 103.2(b)(3). USCIS sets its own requirements and decides each case on its own facts. Supporting documents issued outside the United States sometimes have to be notarized or legalized as well, and the embassy or consulate handling them sets that rule.

State Courts

State courts set their own rules and those rules are not uniform. Whether the certificate has to be notarized depends on the court and on the type of filing, and evidence, contracts, foreign judgments and affidavits are not all treated the same way. Read the rules of the specific court, or ask the attorney filing the document, before it is prepared.

Professional Licensing Boards

Professional licensing boards in the healthcare, engineering, legal, and education sectors most often require notarized transcripts, diplomas, and training certificates when an applicant applies for a license using credentials earned abroad.

What Is the Difference Between Notarized, Certified, Sworn, and Apostille Translations?

A certified translation includes an attestation statement, signed by the certified translator, confirming the translation is true and accurate. It is generally required for USCIS form applications and for academic purposes. A notarized translation adds authentication by a notary public, who attests to the identity of the translator.

A sworn translation is produced by an authorized translator and is often required in civil law countries. Apostille translation refers to the legalization of documents within the framework of the Hague Convention for international legal recognition.

For further assistance with our Certified Translation, Sworn Translation, and Apostille Translation services, feel free to visit our website to hire our certified document translation services.

Which Document Types Are Most Often Notarized?

Notarized translation covers personal, academic, business and legal documents used for immigration, education, court and commercial purposes. The documents translated most often are the four below.

Birth Certificate Translation

Birth certificates are translated for immigration and visa applications, passport renewals, and citizenship applications. Visit our Birth Certificate Translation page to learn about the process of translating your documents.

Marriage Certificate Translation

Marriage certificate translations are often used for marriage sponsorship, to legally register a marriage, or to apply for a spouse visa. Visit our Marriage Certificate Translation page to hire our services if you need certified translations of these documents.

Academic Transcript Translation

Transcripts and diplomas are required for admission to universities and academic institutions, for credential evaluation, and for professional licensing applications. For the complete translation process, visit our Diploma Translation page.

Legal Contract Translation

Notarized translation is necessary for court processes, international business, and other official procedures involving contracts and legal agreements. You can request legal document translation from our Legal Translation page.

Rare language pairs and specialist subject matter are covered for private clients and companies. Tell us the pair and the document and the quote will say plainly whether we can take it.

Can You Get a Notarized Translation Online in All 50 US States?

Many people search for local translators and notary services near them, but new technology now allows clients to obtain legally compliant notarized translations online anywhere in the United States.

Espresso Translations provides notarized translation services to clients across the United States, including New York, California, Texas, Florida, and Illinois. We also offer notary translation through our online translation services. Your documents can be securely uploaded and stored online, delivered electronically, and — when needed — sent by tracked postal mail.

Working online removes the office visit and the posting time at the front of the job. Send the document and a free quote comes back within 1 hour, with the price and the delivery date in writing before anything starts.

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Can a notary public translate a document?

In most cases the notary public and the translator should not be the same person. A notary cannot certify a translation at all — it is only possible to certify a translation if you can read both languages and are willing to stand behind the result — so the notary’s job is to verify the identity of the person signing and to witness the signature.

How long does a notarized translation last?

A notarized translation generally has no expiration date. However, depending on the requirements of the receiving institution, a new translation may still be requested.

Does USCIS require a notarized translation?

USCIS does not require notarization. It requires a certified translation of any document in a language other than English, under 8 CFR 103.2(b)(3). Embassies, consulates and some state courts do ask for notarization, so the requirement follows the recipient rather than the document.

What is RON, and is it accepted?

RON is notarization carried out over a live video link. A growing number of US agencies and institutions accept notarizations done that way, but not all of them do, and the notary has to be commissioned in a state that permits it.

Is Espresso Translations ISO certified?

Yes. Espresso Translations works to ISO 17100:2015, the international standard for translation services. It sets requirements for the translator’s qualifications and for a full revision of every file by a second linguist, and that revision is part of every notarized and certified translation we deliver. Espresso Translations is also a member of the ATC.

What languages do you offer notarized translations in?

We offer translation services in over 150 languages, including Spanish, French, Arabic, Portuguese, Russian, Chinese, Italian, German, and Korean, among others. The Spanish-to-English language pair is one of our most requested.